Apostille or Legalization

Apostille Process (Hague Convention Countries)

 

Purpose:

 

An Apostille is a specialized certificate issued by the Secretary of State to authenticate the origin of a public document for use in countries that are members of the 1961 Hague Convention. It eliminates the need for further embassy or consulate legalization.

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Documents That Can Be Apostille'd:

 

• Vital Records: Birth certificates, death certificates, marriage certificates, divorce decrees

• Educational Records: Diplomas, transcripts, degrees

• Corporate Documents: Articles of incorporation, bylaws, board resolutions, business licenses

• Legal Documents: Powers of attorney, affidavits, adoption documents, background checks

• Personal Documents: Travel consents for minors, notarized letters, medical statements

 

Notarization Required?

Yes, for all private documents such as:

• Power of Attorney

• Affidavits

• Consent letters

• Corporate paperwork

• These must be notarized before an Apostille can be issued.

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​Why Choose DVN for Remote Online Apostille Services?

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• Fast. Compliant. Hassle-Free Apostille Processing—All Managed Remotely.

• At DVN, we make the Apostille process effortless with a fully remote, secure, and expertly managed system—giving you peace of mind every step of the way.

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Legalization Process (Non-Hague Convention Countries)

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Purpose:

For countries not part of the Hague Convention, your U.S. documents must go through a multi-step legalization process to be accepted abroad. This includes notarization, state authentication, federal verification, and embassy or consulate certification.

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Documents That Can Be Legalized:

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• Personal Legal Documents: Affidavits, powers of attorney, parental consent forms

• Vital Records: Birth, death, and marriage certificates (must be certified copies)

• Educational Records: Diplomas and transcripts (must be issued by a recognized institution)

• Business & Commercial Docs: Invoices, contracts, certificates of origin, business licenses

• Medical/Immigration Docs: Doctor's letters, vaccination records, sponsorship letters

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Legalization Steps:

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1. Notarization by a commissioned notary (for private documents)

2. Authentication by the state where notarization occurred

3. Certification by the U.S. Department of State (for federal recognition)

4. Legalization by the appropriate embassy or consulate of the destination country

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Notarization Required?

Yes—for all private or corporate documents.
No—for certified vital records (e.g., birth certificates) issued by a government office.

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Here’s why clients trust DVN for Apostille services:

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• Remote Notarization & Preparation
  We handle the notarization and Apostille preparation entirely online, saving you time and eliminating the need for in-person visits.

• Global Apostille & Legalization Expertise
  Whether your documents are going to a Hague Convention country or require authentication for non-Hague nations, we ensure everything is done accurately and legally.

• Secure Online Client Portal
  Gain 24/7 access to your case status, updates, and document progress through our Secure Online Portal—so you're always in the loop, from start to finish.

• End-to-End Service
  From notarization to Apostille processing and delivery, we manage the entire workflow—no guesswork, no delays, no stress.

• Trusted by Individuals & Professionals
  We serve individuals, law firms, corporate clients, and international businesses, delivering a white-glove experience with every transaction.

• With DVN, you get more than a notary—you get a trusted partner, a transparent process, and full support through every step of your remote Apostille journey.

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Service Fee:

 

• TBD due to the various needs of our client's not one apostille is the same; therefore it is important that we price this fee according to the complexity of your needs.